CITY OF PRIMGHAR

JANUARY Council Meetings

CITY OF PRIMGHAR JANUARY 9, 2006

REGULAR SESSION PUBLISHED MINUTES

The Primghar City Council met in regular session on Monday, January 9, 2006 at 7:00 in council chambers with Mayor Jim Thompson presiding. Council present - Clara Black, Kurt Edwards, Glen Schueller, Don Steffens and Dan Wittrock. Staff present - Tracy Bahrenfuss, Dee Ann Lansink, Denny Logan, Linda Nieman and City Attorney Bruce Green. In general attendance - Kiana Johnson of OCEDC, Connie Ebel and Loren Flaugh of the O'Brien County Bell.

Motion by Black second by Edwards, approving Consent Agenda items - Jan 9th tentative agenda, official minutes of December 12, 2005, Resolution No. 2006-01, OFFICIAL NEWSPAPER OF THE CITY OF PRIMGHAR, Resolution No. 2006-02, OFFICIAL BANK DEPOSITORIES AND ESTABLISHING INVESTMENT LIMITS OF PUBLIC FUNDS and Library's December financial report. All ayes, motion carried.

Employee Comments:

Motion by Edwards, second by Wittrock, accepting Morrell's $33,491.25 bid to rehab east water well. All ayes, motion carried. Other bid considered, $35,699 from Pierce Pump. Project completion by February 1st.

The operational condition of sweeper was debated. Numerous costly repairs are needed. Repair bid will be obtained from Sheehan Equipment for cost feasibility.

Motion by Black, second by Schueller, authorizing repairs to 1983 Ford boom truck by Hydraulic Equipment Service. All ayes, motion carried. Bid amount, $8,934.79.

City Attorney Comments:

Land acquisition negotiations for upcoming lagoon project proceeded accordingly at the Jan 5th joint meeting. Council will take official actions at the Feb 13th session.

SOS's annual lease was automatically renewed.

Visitors:

Economic Director, Kiana Johnson, presented OCEDC updates and upcoming sponsored conferences. In regards to Primghar's Enterprise Zones, Johnson asked Council to consider expanding existing or add new zones. Enterprise zones provide state and local tax incentives for new or expanding businesses.

Old Business:

Lengthy discussion ensued in regards to O'Brien County's purchase offer for 575 N Hayes Avenue extended on November 14th. Motion by Wittrock, second by Schueller, authorizing publication of real estate notice of sale of said property, accepting written bids on or before 7:00 PM, February 13, 2006 and allow bid submitters to raise their bid at opening. All ayes, motion carried. Notice to be drafted by City Attorney. The City will reserve it's right to reject any and all bids.

New Business:

Motion by Black, second by Edwards, authorizing City's co-signature to Primghar Golf Board's loan to purchase a new fairway mower/sprayer. All ayes, motion carried.

Consideration given to Dick Eide's request to install a park bench adjacent to two cemetery lots. Request declined. However, Council would allow a matching memorial bench added to the park if Eide consented.

Motion by Schueller, second by Black, revising shelterhouse reservation policy of no reservations prior to February 15th to accept reservation dates up to 12-months in advance upon paid deposit. All ayes, motion carried. Current reservation policy remains in effect through February 15th. New policy becomes effective February 16th.

Motion by Edwards, second by Steffens, authorizing a $.25/hr raise to Linda Nieman to assume responsibilities of electronic submission of ambulance runs. All ayes, motion carried.

Motion by Schueller, second by Edwards, approving 2006 Mayor appointments; Mayor ProTem - Wittrock, wage committee - Steffens/Wittrock, personnel committee - Edwards/ Wittrock, audit committee - Edwards/Black, water dept - Black/Steffens, sewer/lagoon dept - Black/Steffens, street dept - Wittrock/Edwards, electric dept - Edwards/Schueller, fire/ambulance/E911 - Wittrock/Black, park/pool - Schueller/Black and cemetery/airport - Edwards/Wittrock. City representatives and alternates; PAC - Edwards/Lansink, MRE - Bahrenfuss/Thompson, VECTOR - Bahrenfuss/Logan, OCEDC - Ebel/Edwards, E911/Emergency Management - Black/Wittrock, Landfill - Thompson/Schueller, County Enterprise Zone - Black/Edwards, Library - Black, Chamber - Black, P&Z - Nieman and TCA - Edwards. All ayes, motion carried.

Motion by Black, second by Edwards, approving all submitted claims and clerk's December financial report. All ayes, motion carried. Council requested light plant's cooling towers be immediately insulated to cut down on heating bill.

Other Business:

Acceptance of part-time pool, golf, cemetery and little league employment applications will be advertised until positions are filled.

Lansink will research Region 3 TEA-21 grant for a possible Sneaker's Run pedestrian and bike trail.

Water shut-off charged to Black's Mill was questioned. Upon clarification service line ownership, charges will be reversed.

Board reports and upcoming committee/meeting notices were discussed. Budget workshop scheduled for January 18th.

Motion by Black, second by Edwards, to adjourn regular session at 8:40 PM. All ayes, session adjourned.

_______________James A. Thompson, Mayor

ATTEST:_________________CMC/MMC Dee Ann Lansink, CMC/MMC

CITY OF PRIMGHAR WORKSHOP SESSION

JANUARY 10, 2006 PUBLISHED MINUTES

The Primghar City Council attended a countywide township meeting on Tuesday, January 10, 2006 at 6:00 PM at the O'Brien County Courthouse. Primghar representation - Clara Black, Kurt Edwards, Don Steffens, Jim Thompson & Dan Wittrock along with Fire Chief Randy Halverson & Dee Ann Lansink.

Center, Dale, Highland & Summit township trustees & clerks were presented with the fire department's FY07 operation budget including past FY totals & a listing of 2005 fire responses. Current two-year fire protection contracts will expire June 30th at which will be renewed at the same tax asking per township section.

Meeting adjourned at 6:45 PM.

____________________James A. Thompson, Mayor

ATTEST:______________CMC/MMC Dee Ann Lansink, City Clerk/Treasurer

CITY OF PRIMGHAR WORKSHOP SESSION

JANUARY 18, 2006 PUBLISHED MINUTES

The Primghar City Council met in workshop session on Wednesday, January 18, 2006 at 7:00 PM in council chambers with Mayor Pro Tem Dan Wittrock presiding. Council present - Clara Black, Kurt Edwards, Glen Schueller & Don Steffens. Absent - Jim Thompson. Staff present - Dee Ann Lansink & Linda Nieman.

Workshop held to discuss FY07 budget property tax levies & salary projections. Cemetery & website softwares were considered. Due to time restraints, application for the Region 3 TEA-21 grant for Sneaker's Run will be delayed until next year to allow sufficient preparation. In regards to adding a 3rd Enterprise Zone, Council selected land owned by Jay Anliker. No official actions taken.

Workshop session adjourned at 9:15 PM.

_______________________________Daniel Wittrock, Mayor Pro Tem

ATTEST:______________CMC/MMC Dee Ann Lansink, City Clerk/Treasurer

FEBRUARY Council Meetings

CITY OF PRIMGHAR WORKSHOP SESSION

FEBRUARY 1, 2006 PUBLISHED MINUTES

The Primghar City Council met in workshop session on Wednesday, February 1, 2006 at 7:00 PM in council chambers with Mayor Jim Thompson presiding. Council present - Clara Black, Kurt Edwards, Glen Schueller, Don Steffens and Dan Wittrock. Staff present - Dee Ann Lansink and Linda Nieman.

Workshop held to discuss FY07 budget property tax levies and salary projections.

Staff has demo several cemetery softwares and has narrowed selection to SeeCity/NewComm.

Rehab bids along with used and new street sweeper costs will be presented Feb 13th.

Light plant's boiler inspection was reviewed and discussion continued in regards to insulating cooling towers to cut down on heating costs.

No official actions taken.

Workshop session adjourned at 9:20 PM.

___________James A. Thompson, Mayor

ATTEST:_______________CMC/MMC Dee Ann Lansink, City Clerk/Treasurer

CITY OF PRIMGHAR REGULAR SESSION

FEBRUARY 13, 2006 PUBLISHED MINUTES

The Primghar City Council met in regular session on Monday, February 13, 2006 at 7:00 PM in council chambers with Mayor Jim Thompson presiding. Council present - Clara Black, Kurt Edwards, Glen Schueller, Don Steffens and Dan Wittrock. Staff present - Dee Ann Lansink, Denny Logan, Linda Nieman and City Attorney Bruce Green. In general attendance - Myrna Heimensen, Jonathan Hintz, Steve Struble, Dan Struve, Larry Bare, Tom Wall of DGR, Jerry Wilke of Long Lines Wireless, Brad and Jodi Smith, Steve and Beth Wittrock, Mark and Lynette Thompson, Dan Ginger and Loren Flaugh of O'Brien County Bell.

Motion by Edwards, second by Black, approving Consent Agenda items - Feb 13th tentative agenda, official minutes of Jan 9, Jan 10, Jan 18, and Feb 1, 2006, Library's January financial report, Resolution No. 2006-03, RESOLUTION READOPTING INVESTMENT POLICY OF PUBLIC FUNDS AND ADMINISTRATIVE POLICY OF INTERNAL CONTROL, authorize storm watchers and Legend's cigarette permit. All ayes, motion carried.

Citizens Concerns:

Myrna Heimensen and Jonathan Hintz questioned the $450 sewer main/service line inspection charges billed against Fern Rosenboom at which the City incurred from Rehab Solutions on August 10th. Reoccurring backups lead to suspension of a partial service tap, which prompted request for video inspection. Inspection revealed tree root blockages in Rosenboom's service line. Action tabled until March.

Dan Ginger voiced his dissatisfaction with the liftstation's alarm system. Efforts will be made to research an automated alarm system.

City Attorney Comments:

Bids were opened for 575 N Hayes Ave - $3,750 O'Brien County and $2,000 Larry and Jan Bare. Both bidders declined to raise their bids. Motion by Wittrock, second by Edwards, to accept County's $3,750 bid and authorize attorney to initiate sale proceedings according to Iowa law. Ayes - Black, Edwards, Schueller and Wittrock. Abstaining - Steffens. Motion carried.

Attorney read conditions of lagoon land purchase contract. Several amendments were requested by engineer. Motion by Black, second by Schueller, to approve contract as amended and authorized contract be executed accordingly pending seller's acceptance. All ayes, motion carried.

Visitors:

Tom Wall presented lagoon project update. After deliberation, Council directed Wall to retain sludge removal of primary cell as part of the $792,000 project. Motion by Schueller, second by Black, to introduce and adopt Resolution No. 2006-04, RESOLUTION ORDERING CONSTRUCTION OF WASTEWATER FACILITIES IMPROVEMENTS, TOGETHER WITH RELATED WORK. All ayes, motion carried. Bid date set for March 16th with contract awarded April 10th.

Motion by Black, second by Edwards, approving revised engineer service contract with DGR for lagoon project. All ayes, motion carried.

Jerry Wilke of Long Lines addressed questions in regards to Long Lines proposal to lease water tower to mount 6 antennas. Proposal favorably met by Council. Action tabled until March.

As Shortee's Pit Stop spokesperson, Steve Wittrock asked for consideration of paving the heavily traveled alley from Shortee's to skating rink. Discussion ensued. Council instructed Wittrock to return in March with preliminary bids. Council and PAC to meet in workshop session to determine feasibility of expanding TIF #2 district to fund this proposed project.

DJ Weber presented TCA update.

Employee Comments:

The east water well and pump are back on line. The light plant's boiler will be reinspected for compliance of required equipment changes. Insulation of plant's cooling towers remains pending recommendations from DGR's mechanical engineer. The rods that suspend the liftstation's pumps need replaced. Bid to be obtained from Morrell. Logan advised there was a trouble call at the liftstation Feb 10th. Employees inspected pump and found no cause for pump going offline on the 10th.

Council then considered rehab, used, lease and new sweeper bids ranging from $10,500 to $137,000. Deliberations ensued. Given funding restraints, using Paullina's sweeper vac at $65/hour was determined to be best short-term solution.

Motion by Edwards, second by Wittrock, to purchase SeeCity cemetery software at $3,250. All ayes, motion carried.

New Business:

Motion by Steffens, second by Schueller, to donate $50 to After Prom Party. All ayes, motion carried.

Motion by Black, second by Edwards, approving $4,419.75 Neal Chase bid to repanel skating rink. All ayes, motion carried.

FY07 budget hearing set for March 13th.

Motion by Steffens, second by Schueller approving all submitted claims and clerk's January financial report. All ayes, motion carried.

Other Business:

Council watched video of 6th Street SE sewer main and Rosenboom's service line. The video confirms a clear main, complete service tap and a clear service line with the exception of approximately 10' of heavily polluted tree root section.

Board reports and upcoming committee/meeting notices were discussed. Workshop scheduled for February 23rd.

Motion by Black, second by Edwards, to adjourn regular session at 9:40 PM. All ayes, session adjourned.

__________________James A. Thompson, Mayor

ATTEST:____________CMC/MMC Dee Ann Lansink, City Clerk/Treasurer

MARCH Council Meetings

CITY OF PRIMGHAR REGULAR SESSION

MARCH 13, 2006 PUBLISHED MINUTES

The Primghar City Council met in regular session on Monday, March 13, 2006 at 7:00 PM in council chambers with Mayor Jim Thompson presiding. Council present - Clara Black, Kurt Edwards, Glen Schueller, Don Steffens and Dan Wittrock. Staff present - Dee Ann Lansink, Linda Nieman, Reitzell Wright and City Attorney Bruce Green. In general attendance - Larry and Jan Bare, Connie Ebel, Darwin Gaudian, Brad and Jodi Smith, Dan Struve, Gordon Wittrock, Steve Wittrock and Loren Flaugh.

Motion by Schueller, second by Edwards, approving Consent Agenda items - March 13th tentative agenda, official minutes of Feb13 and Feb 23, 2006, Library's February financial report, new ambulance personnel - Cory Crouch and Cheryl Koel and Legend's liquor/Sunday sales license. All ayes, motion carried.

Citizens Concerns:

Jan Bare read opposing comments in regards to 575 N Hayes Avenue proposed sale to O'Brien County.

Employee Comments:

No updates for light plant boiler/insulation project or load management. Morrell submitted a $7,972 bid to replace lift station's rail guides. Motion by Black, second by Schueller, preauthorizing lift station improvement once 2nd bid is obtained and analyzed for best price. All ayes, motion carried. Consensus given to Morrell's $1,359 bid to insulate water reservoir's aerator pipe. Motion by Black, second by Edwards, authorizing $1,300 phone alarm system for lift station. All ayes, motion carried. The east well's $33,500 casing repairs received no insurance coverage. The $8,300 pump replacement did. The boom truck just returned from Seward NE for repairs.

City Attorney Comments:

Green explained the procedure steps of 575 N Hayes Ave proposed sale. Motion by Edwards, second by Black, to withdraw sale proceedings and retain ownership of 575 N Hayes Ave. Ayes - Black, Edwards, Schueller and Steffens. Abstaining - Wittrock. Motion carried.

Lagoon land acquisition will be finalized on April 3rd.

Visitors:

Gaudian proposed adding new camping/electric hookup sites in the park's old scout house area. The Fair Board would contribute $1,000 towards project in exchange to retain income off new sites during the fair. Motion by Black, second by Steffens, to add 6-8 camping sites and allow Fair Board to retain income off said sites during the O'Brien County Fair. All ayes, motion carried. Gaudian inquired for improved lighting between pool and tennis courts. Cost estimates will be obtained. Permission sought to park antique tractors on southeast corner of football field during fair. Council consented if weather permitting.

Motion by Black, second by Edwards, to donate a family pool pass for Primghar's annual Chamber banquet. All ayes, motion carried.

Old Business;

Brad and Jodi Smith with Steve Wittrock returned with bids, $14,775 to $36,960, to pave alley between Shortee's and Skating Rink. Numerous options were deliberated. Council declined to participate with the exception of adding an apron to control rock washout on Shortee's end. Smith's were encouraged to visit with alley property owners to see how much interest there was to fund project themselves.

Motion by Schueller, second by Edwards, accepting the "principal of contract" in regards to LongLines 2nd lease proposal. All ayes, motion carried. Official authorization to be initiated April 10th.

Motion by Steffens, second by Schueller, approving 50/50 split of the $450 bill with 340 6th Street SE for inspection of sewer main and private service line. All ayes, motion carried.

New Business:

Written complaint received from 980 N Rerick Ave in regards adjoining property nuisance was considered. Council declined action to allow property owners to resolve issue themselves.

Motion by Wittrock, second by Schueller, to introduce and adopt Resolution No. 2006-06, ADOPTION OF FY07 BUDGET and CERTIFICATION OF TAX LEVIES. All ayes, resolution carried.

Motion by Edwards, second by Steffens, to set FY06 Budget Amendments for April 10th. All ayes, motion carried.

Motion by Black, second by Steffens, approving all submitted claims and clerk's February financial report. All ayes, motion carried. Motion by Black, second by Edwards, approving Steve's Construction claim. All ayes, motion carried.

Other Business:

FY05 State Audit update given by Lansink.

Edwards and Schueller appointed to Tax Abatement Committee.

Applications for 2006 part-time summer position are low. Position selections to begin in April.

Upcoming summer projects were discussed - pool bathhouse improvements, ball diamond fence, B40 water main, park tree trimming.

Board reports and upcoming committee/meeting notices were discussed.

Motion by Schueller, second by Edwards, to adjourn regular session at 8:40 PM. All ayes, session adjourned.

______________James A. Thompson, Mayor

ATTEST:_______CMC/MMC Dee Ann Lansink, City Clerk/Treasurer

APRIL Council Meetings

CITY OF PRIMGHAR REGULAR SESSION

APRIL 10, 2006 PUBLISHED MINUTES

The Primghar City Council met in regular session on Monday, April 10, 2006 at 7:00 PM in council chambers with Mayor Jim Thompson presiding. Council present - Kurt Edwards, Glen Schueller, Don Steffens and Dan Wittrock. Clara Black arrived at 7:10. Staff present - Dee Ann Lansink, Denny Logan, Linda Nieman, Reitzell Wright and City Attorney Bruce Green. In general attendance - Tom Wall of DGR, Ted Sampson and Loren Flaugh.

Motion by Edwards, second by Steffens, approving Consent Agenda items - April 10th tentative agenda, official minutes of March 13, 2006, new ambulance personnel - Seth Harrer and Jeremy McClaren, Barama and JW's liquor/Sunday sales license renewals, Primghar Golf and Country Club 2005 annual report, non 501(c)(3) fiscal sponsorship agreements to O'Brien County Fair Board and Primghar Jaycees, Resolution No. 2006-07, RESOLUTION SPONSORING COBBLESTONE DAYS CELEBRATION AND AUTHORIZING STREET CLOSINGS FOR PARADE ROUTE AND EXTENDING FREE SWIMMING AT MUNICIPAL POOL, Resolution No. 2006-08, RESOLUTION AUTHORIZING PARTIAL STREET CLOSINGS, Resolution No. 2006-09, RESOLUTION ADOPTING NIMS and Resolution No. 2006-10, RESOLUTION ADOPTING COMPUTER BASED POLICY. All ayes, motion carried.

Citizens Concerns:

In regards to removing ballpark backstop, Aaron Kilts, sought permission to utilize City's pay loader (w/employee) to assist volunteers with removal Saturday afternoon. Council consented.

Employee Comments:

Liftstation improvements to occur 2-3 weeks by Electric Pump. Interior painting of water tower scheduled for May 15th - June 22nd by Maguire Iron. Project will require 24/7 supervision of water main pressure valves while water is bypassed. Scheduling arrangements will be made to assist employees with monitoring. Installation of new ballpark fence/backstop scheduled for April 17th. Pending projects - completion of B40 water main, load management, more tree trimming.

City Attorney:

Land acquisition for upcoming lagoon project is finalized. Motion by Clara, second by Edwards, authorizing City Attorney to initiate hearing proceedings for the Long Lines lease according to Code of Iowa. All ayes, motion carried.

In regards to FY05 audit recommendations, City must seek chemical and diesel fuel bids since annual purchases exceed $2,500 from Nicholson and Edwards at which councilmen Edwards's ownership exceeds 5%. The fire department's checking account to remain on the City's books, subjected to auditor opinions for not obtaining State of Iowa 501(c)(3) status.

Visitors:

Wall summarized bidding results for upcoming lagoon project and made contract award recommendation. Motion by Schueller, second by Black, authorizing soil-boring contract with Terracon. All ayes, motion carried.

Public hearing for wastewater facilities improvements commenced at 7:25 PM with no written of oral objections received nor heard. Motion by Steffens, second by Wittrock, to introduce and adopt Resolution No. 2006-11, RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST, Resolution No. 2006-12, RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT and Resolution No. 2006-13, RESOLUTION APPROVING CONSTRUCTION CONTRACTS AND BONDS. All ayes, resolutions carried. Schedule I awarded to Lessard Contracting at $533,904 for construction of 3rd lagoon cell and Schedule II awarded to Lessard Contracting at $66,025 for sludge removal of cells #1 and #2.

Ted Sampson presented written complaint and petition against 555 S Green Avenue for public nuisance. Discussion ensued. Motion by Edwards, second by Schueller, authorizing Municipal Enforcement Officer to initiate abandon house proceedings against 555 S Green Avenue. All ayes, motion carried.

Bill Kammerer declined to attend meeting, but issued written comments in regards to his sanitary sewer backup occurrence on April 1st. Discussion ensued. Council ordered main to be flushed. Staff to report findings to determine necessity to camera main.

Old Business: None

New Business:

Motion by Black, second by Steffens, authorizing 5-year agreement for Maintenance and Repair of Primary Roads (Hwy 59) in Municipalities with Iowa DOT. All ayes, motion carried.

Motion by Black, second by Schueller, authorizing $4,600 purchase of new computer server and network software from PC Advantage. All ayes, motion carried.

Motion by Edwards, second by Schueller, authorizing concrete crushing contract with A-Line Crushing Services. All ayes, motion carried. Contract states $4.25/ton with $1,900 mobilization charge. Other bid considered - Schmillen Construction at $4.25/ton with $2,500 mobilization charge.

Consideration given to purchase proposal of 175 N Pumphreys Ave by Walt Durham. Proposal denied.

Public hearing for FY06 budget amendments commenced with no written or oral objections received nor heard. Motion by Schueller, second by Steffens, to introduce and adopt Resolution No. 2006-14, A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2006. All ayes, resolution carried.

Summer help applications were reviewed. Applications to be forwarded to personnel, pool and little league committees for position selections.

Motion by Steffens, second by Black, approving all submitted claims and clerk's March financial report. All ayes, motion carried.

Other Business:

Letter debated from Marlene Klink. South Green Avenue to be surveyed to locate street's center past 5th St SE.

Preliminary debt schedule for upcoming lagoon project was presented. Projections indicate a $3/month increase of the current $8/month sewer charge or $11/month. Rate increase delayed until construction is underway to determine any unforeseen expenses.

Application for ALL-STAR Community Award, sponsored by the Iowa League of Cities, will be submitted for the Emergency Services Building project.

Board reports and upcoming committee/meeting notices were discussed.

Motion by Edwards, second by Schueller to adjourn regular session at 8:55 PM. All ayes, session adjourned.

_________________James A. Thompson, Mayor

ATTEST:__________CMC/MMC Dee Ann Lansink, City Clerk/Treasurer

CITY OF PRIMGHAR SPECIAL

APRIL 17, 2006 PUBLISHED MINUTES

The Primghar City Council met in special session on Monday, April 17, 2006 at 5:30 PM in council chambers with Mayor Jim Thompson presiding. Council present - Glen Schueller, Don Steffens and Dan Wittrock. Absent - Clara Black and Kurt Edwards. Staff present - Dee Ann Lansink. In general attendance - Loren Flaugh.

New Business:

Motion by Schueller, second by Steffens, to introduce and adopt Resolution No. 2006-15, RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AND DISBURSEMENT AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $900,000 SEWER REVENUE CAPITAL LOAN NOTES OF PRIMGHAR, IOWA, AND APPROVING FOR PUBLICATION OF NOTICE THEREOF. All ayes, resolution carried. Public hearing set for May 8th to authorize sewer revenue capital loan notes for lagoon project.

Motion by Wittrock, second by Schueller, to adjourn special session at 5:35 Pm. All ayes, session adjourned.

___________James A. Thompson, Mayor

ATTEST:__________CMC/MMC Dee Ann Lansink, City Clerk/Treasurer

MAY Council Meetings

CITY OF PRIMGHAR REGULAR SESSION MAY 8, 2006

PUBLISHED MINUTES

The Primghar City Council met in regular session on Monday, May 9, 2006 at 7:00 PM in council chambers with Mayor Jim Thompson presiding. Council present - Clara Black, Kurt Edwards, Glen Schueller and Don Steffens. Absent Dan Wittrock. Staff present - Dee Ann Lansink, Denny Logan, Linda Nieman and City Attorney Bruce Green. In general attendance - Loren Flaugh.

Motion by Black, second by Steffens, approving Consent Agenda items - May 8th tentative agenda, official minutes of April 10, 2006 and April 17, 2006, Resolution No. 2006-16, RESOLUTION AUTHORIZING PARTIAL STREET CLOSING and Library's April financial report. All ayes, motion carried.

Employee Comments:

Liftstation, water tower and new server projects to start within the week. Ball diamond fence and liftstation's alarm system installed. Pool was emptied, sanitized and filled. Pool house improvements, street patching and load management pending along with burying phone line for liftstation's alarm. Cemetery graves refilled and seeded. Street sweeping underway.

In regards to 5th Street SE sewer main, main was jetted and flushed but backup still occurred at Kammerer's. Main rejetted and videoed. Inspection revealed deteriorated concrete main with polluted tree root sections. Bids will be obtained for main replacement. Per engineer's recommendation, inspections will be made on remaining mains not relined during 2003 project to rule out any more problematic mains. Costs could be added lagoon project SRF funding if needed.

City Attorney Comments:

Motion by Schueller, second by Edwards, to introduce and adopt Resolution No. 2006-17, RESOLUTION PROPOSING THAT THE CITY ENTER INTO A "SITE LEASE AGREEMENT" WITH LONG LINES LLC FOR THE PLACEMENT OF CELLULAR ANTENNAS ON THE PRIMGHAR WATER TOWER AND AN EQUIPMENT SHELTER AT THE BASE OF THE BUILDING AND FIXING A DATE ON THE HEARING THEREOF.

All ayes, resolution carried. Public hearing set for June 12th.

Old Business:

Abandon house/nuisances updates were reviewed.

New Business:

Public hearing taking additional action on the loan and disbursement authorization agreement for wastewater facilities improvements commenced at 7:20 PM with no written of oral objections received or heard. Motion by Black, second by Steffens, to introduce and adopt Resolution No. 2006-18, RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LOAN AND DISBURSEMENT AGREEMENT AND THE ISSUANCE ON NOT TO EXCEED $900,000 SEWER REVENUE CAPITAL LOAN NOTES. All ayes, resolution carried.

Motion by Black, second by Edwards, authorizing ordinance amendment proceedings for pool pass and sewer rate increases, May's session time and 48-hour shut-off postings plus adoption proceedings for fire department's response charges. All ayes, motion carried. Hearing date set for May 25th (Clerk note - changed to May 24th). Individual pool pass $40 to $45, family pass $75 to $85, public lesson $15 to $20. Fire response charges $200/hr to $300/hr.

Farm tile repairs along 2nd Street NE ditch to be made.

Part-time summer employment recommendations were made.

Motion by Black, second by Schueller, approving gambling license sponsorship for O'Brien County Fair Board's annual raffle. All ayes, motion carried.

Motion by Black, second by Schueller, authorizing Municipal Enforcement Officer to initiate abandon house proceedings against 255 1st Street SW. All ayes, motion carried.

Motion by Schueller, second by Black, approving donation of two TCA 6-month digital basic cable packages for Kid Kampus's fundraiser. All ayes motion carried.

Motion by Steffens, second by Black, approving submitted claims, clerk's April financial report and billing clerk's April utilities report. All ayes with Black abstaining from Black's Farm Store claim, motion carried.

Other Business:

Another purchase offer of 575 N Hayes Ave to be considered at May 25th (Clerk note - changed to May 24th) special session. Also added to May 24th agenda - loan management implementation timeline and demolishing 175 N Pumphrey Ave.

Black expressed concern of sump pumps illegally connected to sanitary sewer system, increasing cat population and condition of 2nd Street NE between school and Hwy 59. Edwards questioned for the number of electric meters not located outside for actual readings.

Board reports and upcoming committee/meeting notices were discussed.

Motion by Schueller, second by Steffens to adjourn regular session at 8:20 PM. All ayes, session adjourned.

______________James A. Thompson, Mayor

ATTEST:______________CMC/MMC Dee Ann Lansink, City Clerk/Treasurer

CITY OF PRIMGHAR SPECIAL SESSION

MAY 24, 2006 PUBLISHED MINUTES

The Primghar City Council met in special session on Wednesday, May 24, 2006 at 5:30 PM in council chambers with Mayor Jim Thompson presiding. Council present - Clara Black (left at 5:55 PM), Kurt Edwards, Glen Schueller and Dan Wittrock. Absent - Don Steffens. Staff present - Tracy Bahrenfuss, Dee Ann Lansink and Linda Nieman. In general attendance - Tom Wall of DGR.

Motion by Wittrock, second by Edwards, approving May 24th tentative agenda. All ayes, motion carried.

Visitors:

Tom Wall present to strategize repair of 5th Street SE between Hwy 59 and S. Hayes Ave. Wall estimated relining cost at $20,000 for the 1-block section. Municipal Pipe has been awarded an August relining project in Orange City. A firm bid will be sought from Municipal to reline 5th Street SE after Orange City's project. Awaiting Iowa DNR approval for eligibility SRF funding in conjunction with lagoon project funding.

Although unable to attend, Jim Enga's, Omni-Pro, load management proposal was considered. Action pending. Lansink to research MRES's , energy provider, for proposed load management program for its users.

Employee Comments:

Permission given for electrical supplies needed to continue converting north business district circuit underground and new street light poles for the park.

New Business:

Public hearing to amend pool and sewer rates, add 48-hour shut-off postings and change May meeting time commenced at 6:00 PM with no written of oral objections received or heard. Motion by Schueller, second by Edwards, to introduce and adopt 1st Reading of Ordinance No. 2004-10, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF PRIMGHAR, IOWA, BY REPEALING TITLE I, ARTICLE 9.04(1) MEETINGS; AND TITLE II, ARTICLES 9.13 POSTING FEE; AND TITLE II, ARTICLE 10.17 POSTING FEE; AND APPENDIX A SWIMMING POOL FEES; AND APPENDIX A SEWER RATES FOR MINIMUM BASE FOR DEBT SERVICE FUND; AND APPENDIX A, UTILITY FEES, SUBSECTION C and waive 2nd and 3rd readings of said ordinance. All ayes, motion carried.

Motion by Wittrock, second by Schueller, to grant final adoption of Ordinance No. 2004-10, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF PRIMGHAR, IOWA, BY REPEALING TITLE I, ARTICLE 9.04(1) MEETINGS; AND TITLE II, ARTICLES 9.13 POSTING FEE; AND TITLE II, ARTICLE 10.17 POSTING FEE; AND APPENDIX A SWIMMING POOL FEES; AND APPENDIX A SEWER RATES FOR MINIMUM BASE FOR DEBT SERVICE FUND; AND APPENDIX A, UTILITY FEES, SUBSECTION C. All ayes, motion carried.

Public hearing to add fire service fees and charges to 2004 Code of Ordinances commenced at 6:00 PM with no written or oral objections received or heard. Motion Schueller, second by Edwards, to introduce and adopt 1st Reading of Ordinance No. 2004-11, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF PRIMGHAR, IOWA, BY ADDING A SECTION 7.16 FIRES SERVICE FEES AND CHARGES TO TITLE VI, ARTICLE 7 AND BY ADDING A SECTION TITLED "FIRE SERVICE FEES AND CHARGES" TO APPENDIX A and waive 2nd and 3rd readings of said ordinance. All ayes, motion carried.

Motion by Wittrock, second by Schueller, to grant final adoption of Ordinance No. 2004-11 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF PRIMGHAR, IOWA, BY ADDING A SECTION 7.16 FIRES SERVICE FEES AND CHARGES TO TITLE VI, ARTICLE 7 AND BY ADDING A SECTION TITLED "FIRE SERVICE FEES AND CHARGES" TO APPENDIX A. All ayes, motion carried.

Public hearing to authorize sewer loan and disbursement agreement commenced at 6:05 PM with no written or oral objections received or heard. Motion Edwards, second by Wittrock, approving form of tax exemption certificate and introduce and adopt Resolution No. 2006-19, A RESOLUTION APPROVING AND AUTHORIZING A FORM OF LOAD AND DISBURSEMENT AGREEMENT BY AND BETWEEN THE CITY OF PRIMGHAR, IOWA FINANCE AUTHORITY, IOWA DEPARTMENT OF NATURAL RESOURCES AND WELLS FARGO BANK, N.A. AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SECURING THE PAYMENT OF $520,000 SEWER REVENUE CAPITAL LOAN NOTES, SERIES 2006, OF THE CITY OF PRIMGHAR, IOWA, UNDER THE PROVISIONS OF THE CITY CODE OF IOWA, AND PROVIDING FOR A METHOD OF PAYMENT OF SAID NOTES. All ayes, motion carried.

Second amendment to FY06 Budget set for June 12th.

Demolishing bids will be sought to remove 175 N Pumphreys Ave. Itemized scraping permitted per written requests.

Motion by Schueller, said by Wittrock, to initiate sale proceedings of 575 N Hayes Avenue to Dennis and Marlis Magnussen at June 12th session. All ayes, motion carried. $3,500 offer extended.

Several inquiries received to purchase old ball fencing and post. $15 per 50' roll.

Other Business:

Traffic Control/Sign Inventory study conducted by Ament Engineering was distributed for Council review for June 12th session.

Motion by Edwards, second by Schueller, to adjourn special session at 6:25 PM. All ayes, session adjourned.

_______________________James A. Thompson, Mayor

ATTEST:

________________CMC/MMC Dee Ann Lansink, City Clerk/Treasurer

JUNE Council Meetings

CITY OF PRIMGHAR REGULAR MINUTES

JUNE 12, 2006 PUBLISHED MINUTES

The Primghar City Council met in regular session on Monday, June 12, 2006 at 7:30 PM in council chambers with Mayor Jim Thompson presiding. Council present - Clara Black, Kurt Edwards, Glen Schueller, Don Steffens and Dan Wittrock. Staff present - Leann Langfitt, Dee Ann Lansink, Linda Nieman, Reitzell Wright and City Attorney Bruce Green. In general attendance - Dan Ginger, Steve Rabe, Betsy Miller and Loren Flaugh.

Motion by Edwards, second by Steffens, approving Consent Agenda items - June 12th tentative agenda, official minutes of May 8, 2006 and May 24, 2006, cigarette permits to Legend's, ProGo and Shortee's, Resolution No. 2006-21, RESOLUTION SETTING EMPLOYEE SALARIES/WAGES FOR FISCAL YEAR 2006-2007, Resolution No. 2006-22, TRANSFER OF MONIES BETWEEN FUNDS AND DISTRIBUTION OF FUNDS, Resolution No. 2006-28, A RESOLUTION OF THE CITY OF PRIMGHAR, IOWA, AUTHORIZING THE ACCEPTANCE OF BIDS FROM CONTRACTORS FOR PROPERTY "05-HSG-079-D", "05-HSG-079-E", "05-HSG-079 F" AND "05-HSG-079-G" AS PART OF THE PRIMGHAR OWNER-OCCUPIED HOUSING REHABILITATION PROGRAM and Library's May financial report. All ayes, motion carried.

Employee Comments:

Float device in liftstation failed to engage new alarm system on June 6th. Load management, water tower/interior rehab, 5th Street SE sewer main and demolishing 175 N Pumphreys Ave remain pending. Troubleshooting put new variable speed pump at water plant back online June 5th.

B40 water main project nearly complete. Water hydrant to be added by new camping sites.

City Attorney Comments:

Public hearing to enter into a Site Lease Agreement with Long Lines Wireless LLC commenced with no written or oral objections received nor heard. Motion by Edwards, second by Schueller, to introduce and adopt Resolution No. 2006-23, RESOLUTION AUTHORIZING THE CITY OF PRIMGHAR TO ENTER INTO A "SITE LEASE AGREEMENT" WITH LONG LINES WIRELESS LLC FOR THE PLACEMENT OF CELLULAR ANTENNAS ON THE PRIMGHAR WATER TOWER AND AN EQUIPMENT SHELTER AT THE BASE OF THE BUILDING. All ayes, motion carried. Motion by Wittrock, second by Steffens, to introduce and adopt Resolution No. 2006-24, RESOLUTION APPROVING THE EXECUTED "SITE AGREEMENT" WITH LONG LINES LLC FOR THE PLACEMENT OF CELLULAR ANTENNAS ON THE PRIMGHAR WATER TOWER AND AN EQUIPMENT SHELTER AT THE BASE OF THE BUILDING. All ayes, motion carried.

Motion by Black, second by Schueller, to introduce and adopt Resolution No. 2006-24, RESOLUTION PROPOSING THE SALE OF A TRACT OF REAL ESTATE OWNED BY THE CITY OF PRIMGHAR AND FIXING A DATE ON THE HEARING THEREOF. All ayes, motion carried. Public hearing set for July 10th to sale 575 N Hayes Ave to Dennis and Marlis Magnussen.

Visitors:

Comments heard by Steve Rabe and Dan Ginger in regards to sanitary sewer backups in their basements on June 6th.

Motion by Edwards, second by Black, to table Library's new server funding request until July session. All ayes, motion carried. Black to attend Library's July board meeting to investigate request.

New Business:

Public hearing for FY06 budget amendments commenced with no written or oral objections received nor heard. Motion by Schueller, second by Black, to introduce and adopt Resolution No. 2006-26, A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2006. All ayes, resolution carried.

Motion by Steffens, second by Wittrock, to introduce and adopt Resolution No. 2006-27, A RESOLUTION DIRECTING THE MAYOR TO ORDER TRAFFIC CONTROL SIGNING MATERIALS FROM THE IOWA DEPARTMENT OF TRANSPORTATION. All ayes, motion carried.

Motion by Schueller, second by Black, to renew Law Enforcement Contract Agreement with O'Brien County. All ayes, motion carried.

Motion by Black, second by Edwards, approving Letter Agreement with WAPA to install 2 isolation relays at substation. All ayes, motion carried.

Motion by Edwards, second by Steffens, authorizing Certificate of Payment #1, $25,955.90, to Lessard Contracting. All ayes, motion carried.

Council declined to discount $10 overnight camping fee for extended stays.

Motion by Black, second by Wittrock, approving dead parking tree removal at 420 S Green Ave by property owner. All ayes with Edwards abstaining due to conflict of interest, motion carried.

Motion by Black, second by Steffens, approving submitted claims, clerk's May financial report and billing clerk's May utilities report. All ayes with Edwards abstaining from Nicholson and Edwards claim, motion carried.

Other Business:

Window scrapping of 175 N Pumphreys Ave declined.

Board reports and upcoming committee/meeting notices were discussed.

Motion by Black, second by Steffens to adjourn regular session at 8:50 PM. All ayes, session adjourned.

_______________James A. Thompson, Mayor

ATTEST:_________________CMC/MMC Dee Ann Lansink, City Clerk/Treasurer

CITY OF PRIMGHAR WORKSHOP SESSION

JUNE 27, 2006 PUBLISHED MINUTES

The Primghar City Council met in workshop session on Tuesday, June 27, 2006 at 7:30 PM in council chambers with Mayor Jim Thompson presiding. Council present - Clara Black, Kurt Edwards, Glen Schueller, Don Steffens and Dan Wittrock. Staff present - Dee Ann Lansink and Linda Nieman. In general attendance - DJ Weber.

Workshop held to consider TCA's advertisement proposal, continue discussion on liftstation's rehab, demolishing requirements of 175 N Pumphreys Avenue and arrange workshop session with golf board. No official actions taken.

Workshop session adjourned at 8:55 PM.

_____________James A. Thompson, Mayor

ATTEST:______________CMC/MMC Dee Ann Lansink, City Clerk/Treasurer

JULY Council Meetings

CITY OF PRIMGHAR REGULAR SESSION

JULY 10, 2006 PUBLISHED MINUTES

The Primghar City Council met in regular session on Monday, July 10, 2006 at 7:30 PM in council chambers with Mayor Jim Thompson presiding. Council present - Clara Black, Kurt Edwards, Glen Schueller and Dan Wittrock. Don Steffens arrived at 7:45 PM. Staff present - Tracy Bahrenfuss and Dee Ann Lansink and City Attorney Bruce Green. In general attendance - Linda Torborg and Loren Flaugh.

Motion by Black, second by Edwards, approving Consent Agenda items - July 10th tentative agenda, official minutes of June 12, 2006 and June 27, 2006, moving permit to Tim Ebel, razing permit to Dean Key, shed permit to Betty Lauman, DGR engineer contract for DNR water main permit, Resolution No. 2006-29, RESOLUTION ADOPTING SECURITY INFORMATION POLICY, Resolution No. 2006-30, RESOLUTION ADOPTING POOL POLICY, Library's June/FY 06 financial reports and Fire Dept's FY06 financial report. All ayes, motion carried.